Village Hall News

Draft Minutes Village Hall Committee January 2018

Honingham Village Hall Management Committee
Minutes of the meeting held at 4 p.m Monday 22nd January 2018.
Present: Mr Ray Grant, Mrs Sally Blyth, Mrs Christine Harrison, Mrs Linda Human, Mr Brian Winchester.
1. Apologies.
Mrs Julie Turner.

2. Minutes of previous meeting.
Read by all before the meeting and signed by Ray as a true record.

3. Matters arising.
Sally reimbursed £3.50 for photocopying the folk dance posters.
Ray to ask Christine Harvey about the remaining stored items.
Brian suggested having one bank account. Ray explained why he’d like to keep two plus the YBS account. As at 15/12/17, there was £3,118.53 in the fundraising account.
Ray cannot find a more recent order than Fire Safety Order 2005.
Brian to download free templates to keep Health and Safety issues up to date.
Ray has made 5 fire evacuation signs, one for each call point plus a spare.
The easy chairs to be sprayed outside on the next convenient fine day ( Ray to liaise with Sally).
Ray reported on the update of the Fire Risk Assessment. This document will be kept in the metal filing cabinet in the lockable store room.
A roller blind to be ordered for the new accessible toilet as a person’s outline can be seen from outside once the light is on. The window is frosted but low.
Mr Middleton has moved his motor home.

4. Treasurer’s report- running account
Nothing to report.

5. Treasurer’s report – fundraising account.
As stated, £3,118.53 as at 15/12/17.

6. Hall bookings.
Autism Anglia have booked the hall for 3 meetings.

7. Fundraising.
£180 coming from Rix Petroleum.
Ray to find out the terms of the recoupment order. £4,913.18 at the end of December 2017.
Brian to meet Graham to see if we can have 2 quizzes a year e.g May and December.
Sally to contact Shinanikins about a future date for a folk dance.
Brian and Ray to find out about a Whist Drive.
Ray will hold his Peony Cream Tea in June.
8. A.O.B.
None.
9. Date of next meeting.
Monday 5th March 2018 at 4 p.m.

Draft Minutes Village Hall Committee 11th Dec 17

Honingham Village Hall Management Committee
Minutes of the meeting held at 3 p.m Monday 11th December 2017.
Present: Mr Ray Grant, Mrs Sally Blyth, Mrs Christine Harrison, Mrs Linda Human.
1. Apologies.
Mrs Julie Turner, Mr Brian Winchester.

2. Minutes of previous meeting.
Read by all before the meeting and signed by Ray as a true record.

3. Matters arising.
Cheque written to Julie for £38.24 – bin (£21) and signs (£17.24).
Ray has written to Christine Harvey and a few items have been removed.
Sally to be reimbursed for photocopying the barn dance posters ( £3.50 ).

4. Treasurer’s report- running account
£4,585.79 as at 6th November 2017.
£158 to be transferred from fund raising acc. to this acc. Payment from Election hall bookings 2016. £85 donation in March 2016 to be transferred from this account to fund raising acc.

5. Treasurer’s report – fundraising account.
£3,196.90 as at 6th Sept.2017. C. £3,300 in Dec 2017, tbc by next statement due 31.12.17.

6. Update of fire risk assessment.
We discussed the changes Ray had made. The following points need addressing.
a) Ray to check if H.S.E 2002 has been updated.
b) The easy chairs need spraying with the fire resistant spray.
c) New relevant fire evacuation signs are needed for each area of the hall (5). Ray to do.
d) Ray to complete the update and report at next meeting.

7. Toilets upgrade.
The cleaner’s sink and facilities for the disabled, plus baby change unit, are now complete. The committee expressed thanks to Ted, Trevor and Terry. There is £1,400 left from Ted’s bowls club donation and it is estimated the next stage of the work will be about £4,000. The village hall committee is willing to donate the difference. (£2,600)

8. A.O.B.
Ray had received a letter from Mr George Middleton re: storing his motorhome on the overflow car park. Temporary permission to 31st Dec 2017 has been given, needs further investigating.
Sally handed in a £2.53 donation for books taken from the phonebox.

9. Date of next meeting.
Monday 22nd Jan 2018 at 4 p.m.

Coffee Morning Tues 9th Jan 2018

Come and join us for our first coffee morning of the New Year 😊

We meet in the Village Hall from about 10am until about 11am, tea coffee biscuits and a friendly natter…☕️🍪🤗

Hall Drive Drains Issue

At about 11.30 this morning Brian Winchester alerted me to the flooding of Hall Drive caused by a blocked drain by the village sign outside Craig Matless house and on the public highway, not in Hall drive. Have spoken to Anglian Water on 03457-145145 who promise to deal with it by 6pm today. Reference 54428271. There has been a call from a resident in Hall Drive already concerning the same issue and Anglian Water have already attended, and cleared a different drain. Happy new year…. Roger H

Coffee Morning Tuesday 12th December

Join us for a cuppa and a chinwag in the Village Hall on Tues 12th Dec 2017. From 10am until 11’ish…..😊 🍪 ☕️🍰

Honingham Village Hall Autumn Fayre Sunday 5th November 2017

We will be holding our annual Autumn Fayre in the Village Hall on Sunday 5th November from 2 pm to 5 pm. There will be a Local History display, including (hopefully) a DVD on a continuous loop. We have lots of Table Games for children (adults too if you wish!), Craft and Produce stalls, a tombola and raffle. Tea Coffee squash and cakes will be available at a very generous price. A new idea this year, we will be having a “Best Single Bloom” and a “Most Unusual Vegetable” competition. Please bring your entries in the morning from 10 am if possible – or 1.50 pm at the latest……there will be a small prize for the winners!

If you have suitable prizes for the raffle and tombola stalls please contact Christine on 880217. We have one or two spaces available for a stall at the moment, please contact Ray on 881536 for details.

Barn Dance at the Village Hall 28th Oct 2017

What a wonderful evening we had! Shinanikins, as ever, were absolutely brilliant and soon had most people up on the dance floor and learning the intricacies of Circles, Stripping The Willow, Swinging your partner, Star in the Middle………and so forth. What a giggle, particularly those who are challenged by turning Right or Left….. The Poughman’s Supper was much needed half way through the evening to keep up the stamina, and was much appreciated. Thank you to all who took part, and for the helpers who set up, plated up, and cleared up. After expenses we raised £84 towards the Village Hall funds.

Draft Minutes Honingham Village Hall Management Committee 25th Sept 2017

Honingham Village Hall Management Committee

Minutes of the meeting held at  4 p.m Monday 25th September 2017.

Present: Mr Ray Grant, Mrs Sally Blyth, Mrs Christine Harrison, Mrs Linda Human, Mrs Julie Turner, Mr Brian Winchester.

None.

 

  1. Minutes of previous meeting.

Read by all before the meeting and signed by Ray as a true record.

 

  1. Matters arising.

Sally has printed some posters for the Barn Dance and Julie will print the tickets. £10 adult, £5 child, £20 for family ticket of 2 adults and 2 children.

The theme for the quiz is “ Entertainment and hobbies”. Brian will create the quiz and be quiz master but we need a scorer. Julie to ask Jerry.

PAT testing and 5 yr electricity test has been completed by David Ringwood.

The village survey to go ahead.

The toilet improvements are now going to be done “ in house” ( Option C?). The disabled toilet will be installed in the present cloakroom area. Grant funding is not likely to be needed at the moment.

 

  1. Treasurer’s report- running account

As at 7/8/17, there was £4,210.90 in the Santander account, same as last meeting.

Sally claimed £3.00 for coloured cleaning cloths to meet H & S requirements.

£1 donation for a book from the phone box.

 

  1. Treasurer’s report – fundraising account and YBS.

There is £3,196.90 in Barclays but £137.87 is owing to Ray, and £49.45 will be taken out for the filing cabinet. True figure is therefore £3,009.58.

 

As at 25/9/17 there is £3,739.47 in the YBS. Interest for 2017 is expected to be c. £18.00 and is not included in that figure.

 

The Charity Commission Annual return for 2016 shows our gross income is £4,600 and our total expenditure is £3,000.

 

  1. Fire Risk Assessment.

Members discussed the copy of the Fire Risk Assessment which was initially carried out in June 2016 by Ray. Ray will now review and update. It was suggested we purchase an outside bin for cigarette stubs.

 

Ray to see Christine Harvey again and will also write to her about her items which are blocking up the storeroom.

 

 

The Autumn Fair will be on Sunday 5th November 2-5 p.m. Usual games and refreshments, plus a competition for the most unusual shaped vegetable and the best single bloom. Also a craft table for children to make a Bonfire picture.

Festive quiz to start at 7.30 p.m on 2nd December. Julie to purchase signs and plastic “glasses”.

Sally had sent a poster for the dance for inclusion in The Pump, but it was very small and phone numbers couldn’t be read. Discussed sending a donation.

 

  1. Date of next meeting.

Monday October 30th at 4 p.m.

Additional short meeting on Monday October 23rd at 4 p.m for those who can make it.

Coffee Morning Tues 10th October 2017 10 am Village Hall

Come and join us for a cuppa and a chat, lots to discuss this month, especially as we have 3 events to either plan or finish off: Barn Dance 28th Oct, Autumn Fayre 5th November, and Christmas Quiz evening on 2nd December. There is tea or coffee, biscuits and a raffle – plus of course our excellent company 🙂

Entertainment at Honingham Village Hall Saturday 28th October – Barn Dance and Ploughman’s Supper!

Come and join us for an evening with Shinanikins, bring your own alcohol (although squash will be provided), ticket includes a Ploughmans’s supper of either cheese or pate. Contact numbers on poster, or see any of the Village Hall Committee (Ray, Sally, Julie, Christine, Linda or Brian). All profits to Village Hall Funds.