Village Hall News

Draft Minutes Honingham Village Hall Management Committee 25th Sept 2017

Honingham Village Hall Management Committee

Minutes of the meeting held at  4 p.m Monday 25th September 2017.

Present: Mr Ray Grant, Mrs Sally Blyth, Mrs Christine Harrison, Mrs Linda Human, Mrs Julie Turner, Mr Brian Winchester.

None.

 

  1. Minutes of previous meeting.

Read by all before the meeting and signed by Ray as a true record.

 

  1. Matters arising.

Sally has printed some posters for the Barn Dance and Julie will print the tickets. £10 adult, £5 child, £20 for family ticket of 2 adults and 2 children.

The theme for the quiz is “ Entertainment and hobbies”. Brian will create the quiz and be quiz master but we need a scorer. Julie to ask Jerry.

PAT testing and 5 yr electricity test has been completed by David Ringwood.

The village survey to go ahead.

The toilet improvements are now going to be done “ in house” ( Option C?). The disabled toilet will be installed in the present cloakroom area. Grant funding is not likely to be needed at the moment.

 

  1. Treasurer’s report- running account

As at 7/8/17, there was £4,210.90 in the Santander account, same as last meeting.

Sally claimed £3.00 for coloured cleaning cloths to meet H & S requirements.

£1 donation for a book from the phone box.

 

  1. Treasurer’s report – fundraising account and YBS.

There is £3,196.90 in Barclays but £137.87 is owing to Ray, and £49.45 will be taken out for the filing cabinet. True figure is therefore £3,009.58.

 

As at 25/9/17 there is £3,739.47 in the YBS. Interest for 2017 is expected to be c. £18.00 and is not included in that figure.

 

The Charity Commission Annual return for 2016 shows our gross income is £4,600 and our total expenditure is £3,000.

 

  1. Fire Risk Assessment.

Members discussed the copy of the Fire Risk Assessment which was initially carried out in June 2016 by Ray. Ray will now review and update. It was suggested we purchase an outside bin for cigarette stubs.

 

Ray to see Christine Harvey again and will also write to her about her items which are blocking up the storeroom.

 

 

The Autumn Fair will be on Sunday 5th November 2-5 p.m. Usual games and refreshments, plus a competition for the most unusual shaped vegetable and the best single bloom. Also a craft table for children to make a Bonfire picture.

Festive quiz to start at 7.30 p.m on 2nd December. Julie to purchase signs and plastic “glasses”.

Sally had sent a poster for the dance for inclusion in The Pump, but it was very small and phone numbers couldn’t be read. Discussed sending a donation.

 

  1. Date of next meeting.

Monday October 30th at 4 p.m.

Additional short meeting on Monday October 23rd at 4 p.m for those who can make it.

Coffee Morning Tues 10th October 2017 10 am Village Hall

Come and join us for a cuppa and a chat, lots to discuss this month, especially as we have 3 events to either plan or finish off: Barn Dance 28th Oct, Autumn Fayre 5th November, and Christmas Quiz evening on 2nd December. There is tea or coffee, biscuits and a raffle – plus of course our excellent company 🙂

Entertainment at Honingham Village Hall Saturday 28th October – Barn Dance and Ploughman’s Supper!

Come and join us for an evening with Shinanikins, bring your own alcohol (although squash will be provided), ticket includes a Ploughmans’s supper of either cheese or pate. Contact numbers on poster, or see any of the Village Hall Committee (Ray, Sally, Julie, Christine, Linda or Brian). All profits to Village Hall Funds.

Village Hall Committee, meeting held 14th August 2017, draft Minutes

Honingham Village Hall Management Committee
Minutes of the meeting held at 3 p.m Monday 14th August 2017.
Present: Mr Ray Grant, Mrs Sally Blyth, Mrs Christine Harrison, Mrs Linda Human, Mrs Julie Turner.
1. Apologies.
Mr Brian Winchester.

2. Minutes of previous meeting.
Read by all before the meeting and signed by Ray as a true record.

3. Matters arising.
The folk dance has been confirmed for 28th October, 7.30 – 11 p.m.
The Festive Quiz will be on Sat 2nd December, 7.30 pm. Graham Pratt is unable to create the quiz or be the quiz master this year so this will need sorting out soon.
A filing cabinet has been purchased.
Repairing the water leak cost £340 plus £20 for the tarmac.
PAT and 5 year electrical test still to be arranged.
The Autumn Fair will now be on Sunday November 5th.

4. Treasurer’s report- running account
As at 7/8/17, there was £4,210.90 in the Santander account.

5. Treasurer’s report – fundraising account and YBS.
Balance is the same as previous meeting – £3,000.40 in the Barclays account.

On 20th July, Ray and Sally went to the Yorkshire Building Society and became the signatories for the YBS account. This is a charity account, see following info:
“ Charities Official Investment Fund ” ( COIF )
CCLA ( Investment Management LTD ) manage COIF, in Accumulation Units.
Client name: The Honingham Old Village Hall.
Account No: 541900001R – Recoupment account order of 25/09/1985
As at 30/06/17, 31.95 units were carried forward. The mid market value ( net asset value) of one unit was 14572.00 pence.This gives an investment value of £4,655.75 and a bid market value of £4,630.15.

6. Future possibilities.
As a result of Julie’s advert in The Pump, we now have a C.D and cassette player with speakers, a VHS recorder, a slide projector and a 22” computer monitor with cables. Julie had prepared a draft survey for village hall users in order to find out hirer’s views of our facilities and equipment. Hopefully we can act on the outcome and boost our bookings.

7. Toilet improvements.
Linda presented a bound copy of the Business Plan, first draft.
Option A needs £17,000 for the cleaner’s sink and disabled toilet.
Option B needs £42,400.30 for “ everything” to be done. ( Cooper’s quotations).
The committee voted on the above choices and Option A was carried.

8. Fundraising.
Julie to contact Janet re: The Pump and put in thanks for the donations and to advertise the dance, fair and quiz. The cost of the dance tickets to be decided at the coffee morning on Tues 12th September. It will include a cold buffet.
9. AOB.
Fire risk assessment to be discussed at the next meeting.
Ray to see Christine about her items in the storeroom.

10. Date of next meeting.
Monday 25th September at 4.00 p.m

Coffee Morning Tuesday 12th September 2017

Come along for a cuppa and a chat, and help us plan 3 upcoming events at the Village Hall – Shinankins next month, Autumn Fayre in November, and the Christmas Quiz. We will be in the Village Hall from 10am until 11’ish – tea, coffee, biscuits, raffle and good company!

Results re Questionnaire Updating Honingham Village Hall Toilets

The Parish Council wished to consult with parishioners about their proposals for the village hall toilet improvements. To this effect, in May 2017, a questionnaire was sent to 142 households to gain parishioners’ views.

 

*

Put simply, the questionnaire listed the 3 main options.

 

  1. The complete refurbishment at c £40,000. (+ VAT)
  2. The access toilet, cleaner’s sink and baby change at c. £15,000. (+VAT)
  3. The cleaner’s sink only at c. £2,500. (+VAT)

 

There was also space for comments.

 

The response was poor, but of those questionnaires returned, the results are:

 

33.3% in favour of option 1

53.3% in favour of option 2

13.4% in favour of option 3.

Coffee Morning Tuesday 8th August

Come for a chat and a cuppa at the Village Hall on Tuesday 8th August…..we have tea, coffee, biscuits, a raffle…..and lots of company.

10am ‘ish to 11am’ish….

Looking forward to seeing you!