Meeting Minutes

Parish Council meetings take place on the second Monday of the month at 7pm in the village hall. Meetings usually last about an hour. All agenda’s will be posted in advance on the website, our facebook page and the noticeboards around the village.

Parish Council Meetings from Monday 8th January

Please see the minutes from the Parish Council meeting from Monday 8th January 2018

Draft HPC Minutes 8.1.18

Draft minutes from Parish Council meeting on 11th December 2017

Please find below the draft minutes from the Parish Council meeting on 11th December 2017

Draft HPC Minutes 11.12.17

Draft Minutes of Parish Council Meeting on Monday 13th November 2017

Following our recent meeting please see attached the draft minutes;

Draft HPC Minutes 13.11.17

Apologies

We would like to issue our apologies for an incorrect date being stated in the draft minutes from the Parish Council meeting on 9th October, which has been published on both our website and in the Parish Pump.  The next Parish Council meeting will take place on Monday 13th November at 7pm in the village hall.  The date was incorrectly stated as 14th.  We apologise for any confusion this may have caused.

Draft Minutes of Parish Council Meeting on 9th October 2017

Following our recent meeting please see attached the draft minutes;

DRAFT HPC minutes 9.10.17

Draft Minutes of Honingham Parish Council Meeting 11th Sept 2017

Honingham Parish Council

Minutes of the Honingham Parish Council Meeting

Monday 11th September 2017, 7pm, Honingham Village Hall

Present
Present Apologies Absent Present Apologies Absent
 David Bishop (DB) (Chair) Sally Blyth (SB)
Linda Human (LH) (Vice Chair) Natasha Cargill (NC)
Roger Human (RH) Sam Steggles (SS)
Terry Sapey (TS) Jordana Wheeler (JW) (Clerk)
Members of Public in Attendance 20
External Visitors Invited to Attend and Present
To receive a report from Highways England on the draft plans for the dualling of the A47 and the impacts on Honingham.

3 representatives from Highways England attended the Parish Council meeting to present further details of the planned dualling of the A47 between Easton and East Tuddenham.  This follows the announcement in August 2017 of the preferred route in Option 2.  Further details are available online at http://roads.highways.gov.uk/projects/a47-corridor-improvement-programme/  Members of the public were also in attendance and it was a ‘full house’.  DB invited Highways England to present their plans alongside a large scale map before questions were submitted by the Parish Council, followed by parishioners from Honingham, then other members of the public.  Both the Parish Clerk and a Highways England representative were taking minutes of the discussion.

ACTION – JW will produce minutes of the discussion in a separate document and submit these to LH.  LH will collate further feedback from the Councillors following the meeting together with the minutes and will produce a letter to submit to Highways England forming the Parish Council’s official feedback as part of the consultation.  Highways England has requested this by the end of September.  A statutory consultation will begin in early 2018.

 

 

 

 

 

 

JW & LH

No. Detail Action
1 Receive and Agree Apologies
1.0 No apologies were received.  JW was welcomed to the meeting and introduced as the new Parish Clerk.
2 Approval of the minutes of the previous meeting
2.0 The minutes of the meeting held on 14 August 2017 were read by JW.  They were agreed by all as a true reflection of that meeting and signed by DB.
3 Matters Arising from previous meeting
3.1

Update on visibility at junction of Colton Road/Mattishall Road

 

RH has been attempting to contact Matthew Rampton regarding the continuing issue of visibility at the junction of Colton Road/Mattishall Road but has not yet had a response.  JW provided RH with copies of previous communications between George Middleton (previous Clerk) and Matthew regarding this issue.  The last recorded communication was on 12 May 2017.  Matthew Rampton requested a map detailing the area of land known as the ‘Triangle’ in a different area of the village and this was provided by George.    This relates to a separate issue regarding continued concern this land may be used for illegal encampment.  There was no discussion of the visibility issues in this correspondence.

In a separate conversation between RH and Matthew he indicated that he may be willing to coppice the hedge at the junction of Colton Road/Mattishall Road.  ACTION – RH to use the additional contact details on the email communications provided by JW to attempt to contact Matthew again to discuss the negative affects the vegetation on his land is having on the junction of Colton Road/Mattishall Road.

 

 

 

 

 

 

 

 

 

 

 

 

RH

4 Finance

 

 

 

4.1

4.2

 

 

 

4.3

4.4

4.5

 

4.6

The following expenses were submitted to the council by JW to be paid.  Payment was agreed by DB and cheques were signed by LH and SB.

 

Mazars – Fee for Audit – £30.00

Thomson Reuters – Quote for Book (Parish Councillors Guide)

It was agreed that following the support the council have received from Norfolk Parish Training & Support and from Mattishall Parish Clerk Luisa Cantera that this book was no longer required.

Mr T Sapey – Petrol Costs for grass cutting of bowling green and play area – £12.02

Mr G Middleton – Salary payment – £300.00

Mr T Sapey – Additional petrol costs for grass cutting of bowling green and play area – £11.63

E.ON Electricity Bill – Bowls Club – £90.63

 

5 Planning
5.1

Application Number 20171481, Extension to rear of garage, 42 The Street Honingham

 

The Councillors have all viewed the submitted planning application and there have been no objections.  ACTION – Comments will be submitted to the Planning Department online.

 

 

JW

6 Highways and Footpaths
6.1 See 3.1 for update on junction of Colton Road/Mattishall Road
7 Police Matters
Nothing to report.
8 Leisure and Environmental Matters
8.1

Update on Village Hall Toilets

 

LH provided an update on the planned improvements to the village hall toilets.  The Steering Group has met and agreed that they will do the majority of the work required to improve the village hall toilets ‘in house’ with volunteers from the village.  This will mean they can get the work done quicker rather than having to apply for additional funds to complete the work.  Trevor Smith and Ted Perrett will be leading on this and hope to get the majority of the work done during October.  The work to be completed is as follows;

–          Changing the cloakroom area into a Disabled Toilet, including digging trenches for drains, plumbing, electrics and tiling.

If anyone in the village is able to assist with this work please contact the village hall committee.

9 Correspondance
9.1

Update from Dong Energy on the planned Hornsea Offshore Wind Farm

 

A letter was received by JW on 4.9.17 from Dong Energy providing details of community consultation events regarding their plan to build an offshore windfarm including onshore substation.  Unfortunately due to the date the letter was received a number of the consultation dates were no longer available.  A copy of the poster with the consultation dates has been displayed in the village phone box and is also being held by the Clerk.

DB informed the council that Dong Energy had been expected to attend the recent parish council meeting at Easton but had not attended.

 

10 Date of Next Meeting
10.1

Monday 9th October 2017, 7pm, Honingham Village Hall

A presentation was made to George Middleton, retiring Parish Clerk.  DB thanked him for his hard work and commitment over the last 27 years and George was presented with a gift, and his wife was presented with some flowers.  The Parish Councillors wished him well for the future and hope that he enjoys his retirement.

 

DB thanked the public for their attendance and the meeting closed at 20.30

 

Draft Minutes of Honingham Parish Council Meeting held 14.08.17

The following are the draft Minutes of Honingham Parish Council from a meeting held on 14th August 2017 in the Village hall at 7pm. They are to be ratified at the next Meeting on 11th September 2017.

Minutes of Honingham Parish Council held 14th Aug 2017

 

  1. Apologies for Absence: Mr George Middleton, Parish Clerk (Minutes taken by Mrs L Human); Mr Sam Steggles.
  2. Minutes of the Previous Meeting – 12th June 2017 – were read by Mr R Human; all agreed correct representation.
  3. There were no Matters Arising from the June Meeting.
  4. Cheques: Collier Turf Care Ltd £59.54, Norfolk Parish Training & Support £64, RoSPA £92.40, Mr E Perrett £51.60, Mr T Smith £5.20, Mr D Bishop £305.99. The Transparency Code: The smaller Authorities Transparency Code came into force on 1st April 2015 and requires the online publication of certain information which the Government requests, to provide taxpayers with a clear picture of the authority’s activities, spending and governance. The National Association of Local Councils (NALC) lobbied for the Code to be introduced in 2016 in order for the necessary support to be put into place for smaller parish councils (such as Honingham). Also adequate financial provision to be made to enable councils to meet the new burden. SB and LH have been working on this and have applied for £951.38 from the Transparency Fund, this will help with training and equipment for the new Parish Clerk so that we may be compliant. To comply with the Transparency Code we are required to publish the following information: All items of expenditure over £100, End of Year Accounts, Annual Governance Statement, Internal Audit Report, List of Councillors responsibilities, Details of public land and building assets, Minutes, Agenda’s and Meeting Papers of formal meetings. We are already compliant in the majority of items.
  5. Planning: None
  6. Highways and Footpaths: Norwich Northern Distributor Road – Development Consent Order (DCO), Requirement 30, Traffic Monitoring. As you will be aware the NDR is presently being built between the A47 at Postwick and the A1067 near Attlebridge. Requirement 30 states that prior to the NDR being opened a plan for the post implementation monitoring of traffic on the local highway network must be submitted to and approved by the Relevant Planning Authority. A letter explaining all of this, and the plan/maps has been sent to the Parish Clerk and he/she will hold this copy if anyone wishes to see it. Basically, the A47 between Honingham and E Tuddenham will have an Automatic Traffic Count (24 hours a day for 1 week, measuring vehicle flow and classification) between Oct/Nov 2018 and a Manual Classified Turning Count (7am to 7pm for 1 day, measuring vehicle flow and turning movement and classification) in Oct/Nov 2018.
  7. Leisure and Environmental Matters. Village Hall Toilet Improvements. A Business Plan has been put together to apply for funding’s required for this project. There are 2 Options, Firstly to update the present Ladies and Gents Toilets and to provide a separate toilet for disabled persons in the present cloaks area + provide a separate sink for the cleaner to use in the cleaners cupboard; this option would cost  £35,333.59, VAT £7,066.71  therefore total of £42,400.30 The toilets Steering Group were confident that with a £5000 gift from the former Honingham Bowls Club and contributions of £2500 each from the Parish Council and the Village Hall Committee the £32,400.30 would be easily funded. The second option, and the one favoured by Honingham Parishioners in the recent survey, was for just the cleaners sink and the toilets for disabled persons to be completed, and probably the present Ladies and Gents toilets to be slightly updated with new cubicles and sinks. The cost of the disabled toilet and the cleaners sink would be £2,040.00 + VAT £408.00 = £2,448.00 (cleaners sink) and £12,380.00 + VAT £2,476.00 = £14,856.00 A total of £17,304 including VAT. This could be met by the £2500 each from the Parish Council and Village Hall Committee, and applying for the remaining £12,304 from funding. The Ladies and Gents could be improved with the monies promised by the former Honingham Bowls Club. An earlier meeting of the Village Hall Committee had voted that the second option be implemented, and the Parish Council also opted for this proposal. It was therefore decided that the Toilets Steering Group should approach various organisations for funding of £12,304 to cover these costs.                                      New Bowls Club: This has been operating for 12 months now and is proving to be popular with parishioners and their families. Grass cutting of the playground area was costing £1100, but with Terry S and his family volunteering to do this, and the bowls green, we have only spent out £61.02 so far on petrol. There have also been fundraising events and donations which have been paid into the Parish Council funds (£589). A new, smaller mower, has just been purchased to cut the playground grass (£305.99)
  8. We have had more correspondence from Dong Energy regarding the Hornsea Project Three, Offshore Wind Farm – Phase 1.B: Consultation Summary Report. Again the Parish Clerk will hold a copy of this for anyone to see, plus we are putting copies in the Parish Phone Box/Info Hub. AON: We have had an update from our insurers to say that they will no longer be insuring local councils! However, we are covered by them until the end of the contract next year and will be actively seeking a cheaper option next year (currently we are paying £800 pa which seems a huge amount compared to other councils.
  9. Any Further Business. LH to contact Highways yet again regarding the cross roads at the Berrys Lane/Barnham Broom Road. This is still awaiting repair nearly 4 months since the bollards were demolished, and signs announcing the cross roads are completely obliterated by vegetation.                                                                                        SB and LH have attended the Policies and Procedures Training – and realised that there is quite a lot of work for Honingham Parish Council to complete!                                 Top of Colton Road; RH has personally taken his strimmer to the top of this road to clear vegetation and make this a safer access onto the Mattishall Road. It appears that someone has also cut the hedge back, but we are unclear as to whether this is the land owner or a local. However, visibility is still dire and dangerous to access the Mattishall Road, RH undertaken to contact the land owner’s agent Matthew Rampton again.            A47 Dualling between East Tuddenham and Honingham announced this morning and in the local press – route 2 has been chosen. Still unclear as to junctions and access, + access to our church, and what is to happen to Wood Lane. We can ask for Highways England to come and discuss at a meeting in Honingham or to join the meeting with them and East Tuddenham on Monday 4th
  10. Future Meetings: Monday September 11th 2017 + hand over of George Middleton, present Parish Clerk, to new Parish Clerk. A good turnout would be appreciated to thank George for 27 years loyal service to Honingham.                                                        Oct 9th 2017 . Both meetings in Village Hall at 7.00pm                                                                    At this point members of the Public were asked to leave the meeting
  11. Appointment of New Parish Clerk: Chairman Mr Bishop out lined the proposed appointment of Jordana Wheeler, her pay and conditions, and that the appointment (if approved) would be initially for 6 months’ probation and then confirmation of full appointment if probation period successful. This was unanimously agreed by the Council. Jordana Wheeler will commence her appointment on 1st September and there will be a hand over period with the present Clerk, and formal handover on date of next parish Council Meeting.