Draft Minutes Village Hall Committee 11th Dec 17

Honingham Village Hall Management Committee
Minutes of the meeting held at 3 p.m Monday 11th December 2017.
Present: Mr Ray Grant, Mrs Sally Blyth, Mrs Christine Harrison, Mrs Linda Human.
1. Apologies.
Mrs Julie Turner, Mr Brian Winchester.

2. Minutes of previous meeting.
Read by all before the meeting and signed by Ray as a true record.

3. Matters arising.
Cheque written to Julie for £38.24 – bin (£21) and signs (£17.24).
Ray has written to Christine Harvey and a few items have been removed.
Sally to be reimbursed for photocopying the barn dance posters ( £3.50 ).

4. Treasurer’s report- running account
£4,585.79 as at 6th November 2017.
£158 to be transferred from fund raising acc. to this acc. Payment from Election hall bookings 2016. £85 donation in March 2016 to be transferred from this account to fund raising acc.

5. Treasurer’s report – fundraising account.
£3,196.90 as at 6th Sept.2017. C. £3,300 in Dec 2017, tbc by next statement due 31.12.17.

6. Update of fire risk assessment.
We discussed the changes Ray had made. The following points need addressing.
a) Ray to check if H.S.E 2002 has been updated.
b) The easy chairs need spraying with the fire resistant spray.
c) New relevant fire evacuation signs are needed for each area of the hall (5). Ray to do.
d) Ray to complete the update and report at next meeting.

7. Toilets upgrade.
The cleaner’s sink and facilities for the disabled, plus baby change unit, are now complete. The committee expressed thanks to Ted, Trevor and Terry. There is £1,400 left from Ted’s bowls club donation and it is estimated the next stage of the work will be about £4,000. The village hall committee is willing to donate the difference. (£2,600)

8. A.O.B.
Ray had received a letter from Mr George Middleton re: storing his motorhome on the overflow car park. Temporary permission to 31st Dec 2017 has been given, needs further investigating.
Sally handed in a £2.53 donation for books taken from the phonebox.

9. Date of next meeting.
Monday 22nd Jan 2018 at 4 p.m.

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