Minutes of the Annual Meeting of Honingham Village Hall Committee held 21.06.16

Honingham Village Hall Management Committee

Minutes of the Annual Meeting held Tuesday 21st June 2016.

Attended by 5 committee members – Ray Grant, Sally Blyth, Julie Turner, Linda Human, Christine Harrison and 14 parishioners.

  1. Apologies: There were no apologies.

 

  1. Minutes of previous meeting.

The minutes of the Annual meeting of 2015 were read. Signed as a true record by Ray Grant.

 

  1. Matters arising.
  2. Ray will contact the Yorkshire Building Society and have the interest added.
  3. A timer has been fitted to the lights in the driveway.

 

  1. Chairman’s report.

Read by Ray and copies made available.

 

  1. Treasurer’s report.

Read by Ray and copies made available.

Earthsea House/ Merrywood are booking the hall more often than before and therefore helping the hall keep in profit. £733.77 profit in 2015 (running account). Money has been saved on cleaning costs as Ray and Susan are doing the cleaning, unpaid. The job has been advertised.

 

  1. Fundraising report.

Read by Ray and copies made available. £848.05 profit in 2015.

Procedures for hiring the hall are under review following a booking in March 2016 which turned into a “rave”. This disaster prompted the committee to tighten up booking procedures e.g. rewording the booking form and taking a deposit.

 

  1. Election of Committee Members.

Chairman: Ray Grant. Proposed by Julie Turner, seconded by Roger Human. Treasurer: Christine Harrison. Proposed by Rita Barker, seconded by Brian Winchester.  Other committee members are Sally Blyth representing Bellfolk, Julie Turner co-opted and Linda Human representing the Parish Council. There are vacancies for committee members from “Extend” and table tennis.

  1. O.B

Ray thanked Ted and Marjorie for their previous work as committee members. Julie thanked Ray and Susan for their help with cleaning the hall and saving a considerable sum of money.

The meeting closed at 8.30 p.m.

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